When a corporation needs to edit, add or delete information on the original article or certificate of incorporation, the state requires the business to complete a certificate of amendment. A Certificate of Amendment for a Corporation is a legal form that a corporation completes to indicate changes to the organization including a change of the registered business name, a change in the type of business the company conducts, or a change in the articles of incorporation or the company stock. Completing a certificate of amendment allows a company to make the above adjustments based on the laws of the state in which it was incorporated. An approved Certificate of Amendment supersedes the previously accepted incorporation articles. The information included in the certificate varies by state, but typically must include the corporate name as originally filed with the state, the provision number being amended along with the new wording of the amended provision, a statement noting approval by the corporation’s board of directors and a statement noting approval by the corporation’s additional shareholders, if any. The certificate must also be signed, usually by the president and secretary of the corporation.

Certified Copies of business documents may be requested by:

• state governments, if you've applied for foreign qualification in those states
• lenders, when you're trying to obtain financing
• banks, in order to open a business checking account
• potential business partners or investors

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